Vacancies

Join the Muslim Hands team

Personal Assistant to Director of International Support Unit (ISU)

Vacancy Reference
PAISU/ISU/UK-R2
Position Title
Personal Assistant to Director of International Support Unit (ISU)
Type
Full-Time
Duration
12-Months' Fixed Term (Renewable / Extendable) with 6-Months' Probationary Period
Hours
35 hours per week
Based at
Nottingham, UK
Salary
£22,000 - £24,000 per year (depending on experience)
Notes

The purpose of this role is to provide full administrative and secretarial support, at a senior level, to the Director of the International Support Unit. The Personal Assistant will be based at our headquarters in Nottingham.

The Personal Assistant will be at the heart of the International Support Unit. They will ensure smooth daily time management and correspondence, schedule meetings and further handle sensitive and complex issues in a professional and objective manner. They will take the initiative when appropriate, especially in the Director’s absence. The PA will be expected to travel between the Muslim Hands' partner offices frequently.

Application Process: Send us an up-to-date CV and supporting Covering Letter by email, including the above reference number.

Closing Date: 3rd November 2021

Interviews: As and when suitable candidates are identified

Start: ASAP thereafter

NB: -

  • Strong applicants may be contacted sooner, ahead of the closing date, to hold an interview with Muslim Hands. This will be either in-person, over the telephone or on Zoom. Therefore, please include your telephone contact details within your application and be sure to familiarise yourself with Zoom. 
  • Muslim Hands reserves the right to end the application procedure early should the right candidate be found ahead of the closing date.
  • Unfortunately, we will only be able to contact successful candidates, so if you have not heard from us by the closing date, your application will have been unsuccessful.
Job Posted
04/10/2021
Deadline for Applications
03/11/2021

Position Summary

Job Responsibilities:

  • Provide administrative assistance to maintain effective communication with supporting offices
  • Produce monthly reports of all the supporting offices and assist in developing future KPIs for the ISU team
  • Process correspondence, ensuring that incoming correspondence is dealt with by the Director or on behalf of the Director, or other staff as appropriate
  • Book and arrange travel, including flight bookings, accommodations and visas, according to the organisation’s travel policy
  • Manage arrangements for Trustee and Sub-Committee meetings, including production/distribution of agenda and papers
  • Co-ordinate ad-hoc meetings and conference calls including meeting preparations for the Director when required - often at short notice
  • Assist the ISU Director in developing, implementing and monitoring the ISU strategy
  • Assist the Director in following up agreed action on matters which fall within the Director’s responsibility – chasing responses, triggering follow-up action
  • Type, compile and prepare reports, presentations and correspondence
  • Act as the first point of contact when dealing with correspondence and phone calls
  • Manage the diary and organise meetings and appointments for the ISU Director
  • Liaise with stakeholders, national and international staff confidently, either face to face or via video conferencing or telephone, as and when necessary and required

Person Specification:

  • Educated to degree level or equivalent
  • Preferably has experience as a Personal Assistant at senior management level
  • Willing to travel overseas and work out of office hours
  • Experience of electronic diary management
  • Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts in both internal and external offices
  • Ability to organise and plan own work
  • Excellent attention to detail, with the ability to maintain a high level of accuracy
  • A flexible, pro-active approach to work, including the ability to prioritise and re-prioritise
  • Ability to work on own initiative
  • Ability to deal with sensitive information with discretion and to maintain confidentiality
  • Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint

General Expectations:

  • To promote and adhere to all Muslim Hands policies, procedures and professional practices, which encourage and support other members within the overseas fundraising offices
  • To maintain absolute confidentiality with regard to the organisation's information and procedures
  • To undertake all tasks and duties in an effective, efficient, transparent and wholly accountable manner
  • To demonstrate Muslim Hands’ values and ethics in own working practices, approach and conduct
  • NB: This job description is illustrative and non-exhaustive in scope. The post-holder may be required to undertake any reasonable tasks as and when required by Line Manager from time to time, to reflect the changing needs of the organisation.

Other Requirements:

  • Must be able to demonstrate current eligibility to work within the United Kingdom
  • Must be able to provide a valid DBS certificate (issued within the last year) when requested by Muslim Hands; OR Undertake to provide full cooperation for Muslim Hands to perform a DBS Check at the required level appropriate for this / similar role

About Muslim Hands

Muslim Hands is a UK-based international relief organisation working in over 40 countries worldwide. The International Support Unit (ISU) supports the development of Muslim Hands' partner offices in the areas of fundraising and communication, program management, administration and finance. At the outset, the unit will focus on the following non-exhaustive list of countries: Canada, France, South Africa and the United Kingdom. 


How To Apply

Application is by CV and covering letter by email to vacancies@muslimhands.org.uk or by hard copy to our address.

Apply Now

Muslim Hands UK

Established in 1993, Muslim Hands is an aid agency and NGO helping those affected by poverty, conflict and natural disaster in over 20 countries worldwide.