HR Compliance Officer
Position title: HR Compliance Officer
Location: Nottingham and Remote within UK
Hours of Work: Full-time, 35 hours per week
Salary guideline: (Up to) £34,999 per annum (commensurate with experience)
Terms of Employment: 12 Months fixed-term contract
Job Overview:
The HR Compliance Officer supports accurate payroll administration and reliable HR records. The postholder prepares and checks approved payroll information, liaises with Payroll administrator with maintaining supporting documentation, and monitors whether agreed HR policies and procedures have been followed.
Responsibilities:
HR records and systems
• Maintain accurate, complete and up-to-date employee records and HR system data.
• Ensure changes are supported by the appropriate approval and documentation before records are updated.
• Maintain well-organised HR records in line with organisational requirements for access, security and retention.
• Monitor employee records and identify missing, expired or inconsistent information requiring follow-up.
• Help maintain reliable HR data by following through on outstanding documentation and record updates.
Payroll administration and controls
• Coordinate approved payroll instructions for starters, leavers and changes to salary, hours, allowances, deductions and other contractual details.
• Check proposed payroll changes against the required approvals and supporting documentation before submission.
• Identify incomplete or inconsistent information and seek clarification before it progresses.
• Prepare payroll information in line with agreed monthly cut-off dates.
• Liaise with Finance and the Payroll Administrator to help resolve routine payroll queries.
• Reconcile payroll reports against authorised changes and supporting records.
• Maintain a clear audit trail of payroll submissions, approvals, corrections and queries.
• Support payroll year-end administration where required.
HR compliance and process checks
• Use agreed checklists and controls to monitor completion of key HR processes and documentation.
• Check records relating to areas such as onboarding, absence and leave, probation, appraisals and training.
• Complete scheduled checks against current HR policies and procedures, recording the evidence reviewed and highlighting gaps or exceptions.
• Escalate repeated errors, exceptions and overdue actions to the Head of HR.
• Track agreed corrective actions through to completion.
• Help keep HR procedures and checklists effective by identifying guidance that may be unclear, outdated or inconsistently followed.
Reporting and HR team support
• Produce accurate routine reports covering payroll changes, HR record completion, compliance checks and outstanding actions.
• Respond to routine employee and manager queries relating to payroll documentation and HR processes.
• Refer sensitive, complex or higher-risk matters to the appropriate HR colleague.
• Work collaboratively with colleagues across HR, Finance, payroll and management to support accurate and timely HR administration.
General expectations:
• To undertake (/progress towards undertaking) all tasks and duties in an Effective, Efficient, Transparent and Wholly Accountable Manner.
• To undertake any reasonable task or instruction as required by immediate line manager or HR / Senior Management.
• To promote and adhere to all Muslim Hands’ Policies and Codes of Practices.
Ideal candidate will bring:
Essential:
• Previous experience working within HR, HR administration or a closely related people function.
• A good practical understanding of UK HR and payroll administration.
• Strong attention to detail with a demonstrable commitment to accuracy.
• Experience maintaining confidential employee records, data or other sensitive documentation.
• Good working knowledge of Microsoft Word and Excel and confidence using digital HR or record-management systems.
• Strong organisational skills, with the ability to manage competing priorities and meet fixed monthly deadlines.
• The confidence to identify discrepancies, follow up missing information and escalate concerns appropriately.
• A professional and responsible approach to handling confidential employee and payroll information.
Desirable:
• CIPD Level 5 qualification, or an equivalent HR qualification.
• Experience using a Human Resources Management System.
• Previous involvement in payroll administration, payroll checking or monthly payroll preparation.
• Experience undertaking HR compliance, data-quality, record or process checks.
• Experience maintaining audit trails or supporting internal or external audits.